Start with the evidence
Begin with the question, then list the supporting facts and unresolved points. Keep a recommendation or request in its own paragraph so it does not blend into the evidence.
Work through the example
A payment summary can show USD500 invoiced, USD480 received and USD20 unexplained. The next request is to confirm the difference, not to declare that a discount was agreed.
Make the next step clear
Check that the structure still works when read quickly. Use references that lead to the sources and retain the distinction between a proposed explanation and a confirmed answer.
Keep the source context
These guides apply to working summaries, requests and accounting-related documents. Keep source facts distinct from proposed wording. Eftheia’s AI agent can help draft documents, but an attractive result still needs review against the actual context.